When your team members need to travel as part of a job, SprintSuite provides flexible options to record and charge for travel time accurately. You can either capture travel through timesheets or include it in the quote. Below are the two methods:
Option 1: Record Travel as a Shift Type and Charge via Timesheet
Create a Shift Type for Travel
Go to Settings > Shift Types and create a new shift type called "Travel".
This helps distinguish travel time from actual work hours on site.
Mobilise Staff to Travel Shift
Assign the travel shift to relevant staff.
Staff members then log a timesheet against this shift, capturing their travel time.
Approve Timesheets
Approve the submitted timesheets under Staff Times > Details tab.
Invoice as Do and Charge
When invoicing the client, select Do and Charge.
Include the approved travel timesheet in the invoice by ticking it during the timesheet selection step.
The cost will be calculated based on the staff member’s rate in their pay rate template. Click here to learn how to set up a pat rate template.
Option 2: Add Travel to a Quote to appear on the Invoice
Include Travel in the Quote
When creating a quote, add Travel as a separate line item where it will generate a cost code.
This ensures the client is aware of expected travel charges up front.
Then Add Travel Directly to the Invoice
Generate a Do and Charge invoice.
Click Add Row and select the correct cost code for travel.
The Qty, Units and Units Price will appear.
Then proceed to finalise the invoice as you normally would.
This approach is useful for travel that is charged at a fixed rate or agreed in advance.