Keeping track of kilometres travelled is important for accurate client billing and internal reporting. The best way to record staff kilometres in SprintSuite is through the Timesheet process.
📝 How to Record Kilometres
Staff Enter KMs in Timesheets
When completing a timesheet, staff should enter the number of kilometres travelled in the Description field.
This ensures the information is captured alongside their hours for the day.
View on the Job Timesheet Tab
Once submitted, the kilometres will appear under the Timesheets tab within the job.
This provides a single view for administrators to monitor both hours worked and travel distances.
Client Sign-Off Visibility
If you are using Client Sign-Off, the kilometres entered will be visible to the client when they review and sign off the timesheet.
This provides transparency on travel for your clients.
Reporting
Kilometres are included in the Staff Times Export Report, making it easy to summarise or reconcile travel across staff and jobs.
Invoicing (Do & Charge)
If you invoice jobs on a Do & Charge basis, the kilometres noted in the description field will also flow through to the invoice.
This ensures clients are billed accurately for travel.
Don’t forget: Timesheets must be approved before they will appear when generating invoices.
✅ Best Practice
Encourage staff to consistently record kilometres in their timesheet descriptions. This will make sure the information is visible at every stage — job review, reporting, and invoicing — without the need for double entry.