How to Track a Single Purchase Order Across Multiple Jobs
This article explains how to create a Purchase Order (PO) that covers multiple jobs, while ensuring costs are tracked correctly against each individual job in SprintSuite.
When to Use This Process
Use this method if you’re ordering items from one supplier but the costs need to be split across multiple jobs. For example, if you are purchasing materials in bulk and need to allocate a portion to each job.
Step-by-Step Guide
1. Create the Purchase Request (PR)
Navigate to Purchases > Create Purchase Request.
Create a new PR as you normally would. Click here to learn how to create a Purchase Request.
In the request, include all items you wish to order across the multiple jobs.
Submit the PR for approval and convert it to a Purchase Order once approved.
💡 At this stage, the PR and PO will not be job-specific—it’s a consolidated order for multiple jobs.
2. Track Costs to Individual Jobs
To ensure each job reflects the correct portion of the PO:
Go to Project or Field Service Job > [Select Job] > Receipts tab.
Click + Upload Receipt. Click here to learn how to upload a receipt.
Upload the invoice or receipt for the portion of the order relevant to that specific job.
Enter the relevant cost amount and details.
Once the receipt has been uploaded to the job, the corresponding amount will appear in the Financial tab as a cost against that job.
Repeat this for each job that needs to absorb part of the purchase.
✅ This ensures that while the PO is shared, each job is only costed for its applicable share.
Key Notes
Do not link a job when creating the Purchase Request. Leave the job field blank to ensure the PO is treated as a shared order.
Don’t create multiple POs—use one PO and split the costs using receipts within each job.
The Receipts tab in each job is where the actual cost allocation occurs.
This method keeps procurement streamlined while maintaining accurate job-level cost tracking.